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9/2/2012Italy
World Urban Forum, Naples, Italy
Elizabeth Dubbeld, Senior Professional Planner, Framework Planning Branch, Development Planning Department
NoYesNoYesNoYesNoYes
The World Urban Forum is a world-wide gathering of Urban planning and governance representatives, to share knowledge, network and present key findings on urban planning and development throughout the world.
As a representative of the Durban-Bremen Climate Change partnership, it was great to share our experiences in international cooperation and cooperative project managment with other delegates at the conference. It was astounding to see the great variety and degree of innovation taking place all over the world, and to realise that South Africa in general, and eThekwini in particular, has a lot to share with other countries in terms of developmental innovation and best practice.
I was also able to observe some of the significant developmental challenges that other countries are experiencing and take away ideas for lessons eThekwini can learn.
I would allow myself to be more innovative in strategic planning exercises, both in trusting the ability of technology and the ability of communities to assist in and drive planning processes.
1) Isidora Markou  - Marketing and communication officer, IHS, Rotterdam, Netherlands email markou@ihs.nl;   Susanne Nolden, International Affairs and Protocol, City of Bonn, Germany, susanne.nolden@bonn.de;  Alphayo J. Kidata, Deputy Permanent Secratary, Regional Administration and Local Governments, Dodoma, Tanzania ajkidata@hotmail.com;  Dr Nguyen Quang, Habitat Programme Manager, United Nations Human Settlements Programme, Hanoi, Vietnam, nguyen.quang@undp.org;
9/6/2012
  
10/12/2012Germany
GWAVACon Europe is an annual event where training classes, workshops and information sessions are presented by experts in their field around technologies from Novell, GWAVA, SEP sesam, SkyPro and many others.
This conference is for the following people:
System Administrators and Engineers that want to gain a deeper technical knowledge and insight around these technologies CIOs, IT Directors and IT Managers who want to have a better understanding on how these technologies can benefit their organisations in terms of performance and costs
Organisations and individuals that have no knowledge of these platforms and solutions and want to understand how the NEW technologies from these organisations can benefit, improve performance and reduce costs within their current environments
P WATKINS
C ATKINSON
N GABA
N RAMPERSAD
YesNoNoYesNoNoNoNo
GWAVACon Europe is an annual event where training classes, workshops and information sessions are presented by experts in their field around technologies from Novell, GWAVA, SEP sesam, SkyPro and many others.Organisations and individuals that have no knowledge of these platforms and solutions and want to understand how the NEW technologies from these organisations can benefit, improve performance and reduce costs within their current environments
Novell, GWAVA, SEP sesam,
Upgrade to GroupWise 2012 and all other flagship utilities
Christian Heselhaus GWAVACon Organization Team EMEA Marketing Director GWAVA Tel: +49 2561 30249 100 Fax: +49 2561 30249 199 E-Mail: christian.heselhaus@gwava.eu  Hendrik de Bruin Director www.netcb.com  Office: +2712 844 0744 Fax: +2712 844 0763 Mobile: +2783 294 2980  Cobus Burgers CEO NETCB  Hubert Schweinesbein; Director Partner Sales EMEA Ziegelstrasse 1; D-83629 Weyarn Mobil: +49 (0) 162 - 403 70 72 Fon ++49 (0) 80 20 / 180-619 Fax ++49 (0) 80 20 / 180-666 Mail: hs@sep.de  Web www.sep.de   Christian Karch,  SKyPRO USA Inc.,  440 N Wolfe Rd,  Sunnyvale CA, 94085  +1 (408) 419-1980   Anna Savenko Business Development Manager SKyPRO AG Gewerbestrasse 7 6330 Cham Switzerland Phone: +41 41 741 4770 ext. 218
10/18/2012
  
11/28/2012Trinidad And Tobago
Poret of Spain Offices in the city of Trinidad and Tabago
Puvendra Akkiah : Senior Manager Programs IDP
NoNoYesNoYesNoNoNo
The event covered the aspects of city development with a view to developing inclusivce cities. The theme for this network meeting was to engage with the pilot cities around engagement with youth.
The project that stood out the most was a technical school which catered for youth that wer at "risk". The project provided hands on skills with a success rate of 95%. School is funded by the State.
One has to consider how vulnerable groups are incorporated into decision making processes in city development. The need to hear all voices of the citizenry of the city. Allow for participation of all intretst groups. Promotion of an environment that is conducive to developing an inclusive city
Mike.Murray@birmingham.gov.uk - convener of the inclusive city network for the commonwealth government
11/30/2012
  
1/26/2013Netherlands
De Doelen Conference Centre, Rotterdam
Mrs Toni Monty
YesNoNoNoNoNoNoNoFilm
CineMart is a world renowned finance and co-production market for the promotion of projects in need of financing. The CineMart model played a significant role in the establishment of the Durban FilmMart Model launched in Durban July 2010, and has played the role of official EU partner to the Durban FilmMart for the past three years. The partnership continues to add much value to the objectives of the Durban FilmMart and includes access to European funding bodies, international financiers and experts, as well as selecting and funding three Durban FilmMart participants each year, to attend the Rotterdam Lab, an EU training initiative for up and coming producers. Thus far, nine of the Durban FilmMart projects have been funded by the Cinemart to attend the Rotterdam Lab as an outcome of the partnership.

The Durban Film Office has maintained a strong representation at the CineMart market over a three year period to further the existing relationships and to explore and establish further relationships and partnerships. In 2010 and 2011, through the guidance of CineMart, we managed to secure additional partnerships with the International Documentary Festival of Amsterdam and the European Audi Visual Entrepreneurs, both of which contribute significantly to the Durban FilmMart programme in terms of training support and funding.
In addition, as a result of the partnership between the Durban FilmMart and CineMart, the city of Rotterdam, a sister city of Durban, has included film as one of the official areas of collaboration between our two cities.
Through continued representation at this market we hope to ensure continued support from these organisations and establish further support from other EU partners.
Over and above the official business conducted at Cinemart, the Festival Event itself is very well supported by the local citezens and the City as a whole seems to embrace the event. Often when popping down to the public coffee shop in the De Doelen Conference Centre, I would chat to the locals and it appears that most of them so look forward to this annual event that they actually take a weeks leave so they can commit to watching as many films as possible. Many of the locals volunteer to work at the festival in exchange for cinema tickets. The atmosphere, even in -5 degree tempretures, is very exciting. The local restaurants and shops all have festival specials running for the duration and all of this really turns the city centre into a film hub for two weeks. The City Politico are very supportive of the annual event.
Encourage the City to embrace the Durban International Film Festival on a much bigger scale.
2/1/2013
  
4/8/2013India
International Centre, New Delhi
Bongumusa Zondo
NoNoYesNoNoNoNoNo
The New Delhi meet in April will focus on the following questions: Does democracy guarantee responsible growth? Can good governance alleviate poverty and ensure equitable growth? Can inclusive growth
be achieved through inclusive governance? The deliberations in Delhi will be on six thematic issues:' (1) Participatory Local Democracy, (2) Poverty, development and decentralization, (3) Empowerment through
equity and inclusion, (4) Streamlining service delivery, (5) What IBSA has to offer to Global South?, and (6) Democracy promotesdevelopment. Besides, there will be special sessions which will be
addressed by Ministers and senior officials.
I noted with great appreciation how Brazil and India have mantain to create necessary strategic partnerships with NGO and Civil Society with an aim to improve both representative and participatory democracy virtually in everything that government does in three levels, of course with greater emphasis on local government. It was very interesting to note that when government work with its people there are greater opportunities to reduce dependancy and unleash local innovation in dealing with community needs. There is greater emphasis on the efficiancy and effectiveness of local structures such as Panchayat Raj as 'honest brokers' between government and its people. It was obvious that such structures are continously capacitated to understand government processes so as to help people know and understand what could be done and what is honest a right or priveledge. I was very inspired to note that Brazil and India is making concerted effort to implememnt true and meaningful participatory democracy as compared to some cosmetic participation we have observed in our City and the country. The other important point is the effort to go beyond what is legislative requirement bringing together formality and informality in participatory democracy, thus accepting that not only formal structures and formal sessions are accepted when the spirit of good governance prevails.
It is pretty clear that we need to revisit our relationship with non government sector and acknowledge that is is through partnership whether institutionalise or not that we can achieve great results. This takes time but when it finally works it works for good. Institute of Social Sciences in India has agreed to send about ten women to Durban sometime in June 2013 to meet women around self help initiatives which seem to be very successful in India. It was presented during one session that through stockvels women are now in a process of opening their own bank which will promote the culture of self help and targeted savings. The other interesting matter that was revisited was the commitment which was made by IBSA countries to open either a univeristy / centre / institute in one of the countries with local chapters in other two countries to promote research and ducumentation of best practice within IBSA. When such commitment was made it was recommended that such a training institution should be in RSA whoch is at the centre of both India and Brazil. This will be revisited in the coming June 2013 Summit.
In the most my participation reinforced the relationship that already exist between the three countries and our mission was very happy since it was for the first time that RSA had a great visibility in the local government forum of IBSA. We have an opportunity to engage Institute of Social Sciences in India which was requested by India Foreign Affairs Ministry to facilitate the hosting of IBSA LGF and will be supporting the hosting of IBSA Summit in June espoecially on the Local Governance matters as discussed. I did speak to the Director regarding further engagement.
4/9/2013
  
2/26/2013Australia
Kirri Community hall in Coolengatta
Mrs T Adams
YesYesYesYesYesYesNoYes
The WSCN representatives meet once a year to review their strategies, priorities and relationships with each other and to measure the success/failures of the previous years intitiatives for their own cities.

The Surf conference elaborated on new surf equipment, economical trends, tourism and preservation of surf reserves, establishment of coastal management plans, surf management plans, sand pumping schemes, establishment of artificial surfing and diving reefs and ocean sewerage management.
WOW moments:
1.The necessity for the city to have a well documented  aquatourism plan and the necessity for city leadership to actively support the process and to re establish the surf culture which used to put our city on a WORLD  WIDE  MAP (does not exist in Dbn)
2.Establishment of Surf Reserves where only water users (not fisherman, boats or swimmers) are able to access the best waves in the city.
3.The importance and necessity for the city to take responsibility and action against the sewerage being pumped into our oceans and infecting people and fish.  Estalbishment of "Surfers agains Sewage" movement to hold the government responsible. 
4. Implemetnation of a UV system in all sewage plants which is cheap and very  effective.
5. How building artificial reefs at predermined locations can help to deposit sand on beaches and save huge expenses hiring a dredger and pumping sand. 
6. Reefs can also create amazing waves which attract surfers from all over the world to visit the city and bolster tourism and attract international events.
7.  The science behind building surf boards for different conditions e.g size of wave, size and skill level of surfer, shape of the wave. 
8. Creating a "surf city" through themed beach furniture and vegetation, naming of beaches, hotels, restaurants, roads, retricting type of trade on beachfronts, creating beach/sand/sun/water related activities e.g. manufacturing and retailing of surf equipment, beach paraphenalia, scateboards, diving equipment, swimming gear and clothing, beach umbrellas, hats, pavement cafes, music etc
9. Importance of clean unpolluted water, good waves and healthy beach lifestyle as a way of life for all citizens and visitors
The sand pumping scheme officials in Coolengatta have been connected to the Coastal Management Engineeer.  They are working together and learning from each other.
The BLue Flag Beach necessary for international beach status will be brought back to the city

Through the WSCN, Durban has prioritised two Major projects which it is working on before other strategies can be succesfully established i.e. improvement of water quality and improvement of wave quality
Mr John Nielsen, Chairman of the Coolengatta WSCN committee and "Champion of surf" in Gold Coast. Johnnielsen50@hotmail.com
Mr James Eggington, Surfing Australia, High Performance Centre Manager. james@surfingaustralia.com
Prof Ian Eddie of the Southern Cross University and Deputy Chairman of Gold Coast Surf city inc.
Mr Danny OBrien, Assoc Prof of Sport Management in the school of Health Sciences at the Bond University
Mr Chris Hines, activist and creator of "Surfers against sewage" in UK who has been instrumental in getting govenment to commit to purifying and disinfecting sewage before it is leaked into the oceans.
Miss Clare Ramsey and Adam Bambrick, Gold Cost municipal officials in the International Relations Dept. CRamsey@goldcoast.gov.au 
Maite Ayestaran, manager of the World Surf Cities Network in San Sebastian, Spain. www.worldsurfcitiesnetwork.com 
Mr Helmut Rangger and Kevin Filer, management of the Tweed sand bypass site and pumping station. Helmut.Rangger@lands.nsw.gov.au
3/1/2013
  
4/7/2013United States
Westin Copley Place Hotel, Boston, Massachuttes USA
Abel Malima: MV/LV Operations (Maintenance and Work Section)
YesNoNoNoNoNoNoNo
To share best practices.To facilitate mutual exchange of information, experience, and knowledge regarding testing, maintenance, and operation of electric power systems.
1. The Improvement of Power Transformer Designs
2. NERC: The organisation that was formed to do audits on all utilies in North America, Its an organisation that check compliance with regard to rules and regulations governing the utilities. Its similar to NERSA but its scope of work is wider.
3. Transformer Technical Presentation
4. Partial Discharge Basic (very informative)
5. Circuit Breaker
6. Battery Management
7 Circuit Breaker Technical Presentation
1. Partial Discharge Measurements on 11 kV switchgear
2.Circuit Breaker Contact Resistance measurements (tracking program, CB diagnostics)
3.Overall baterry (substation maitenance and monitoring) management.
1.Mr Paul Graffin:Doble Enginnering
2.Mr Falke Werner: Doble Engineering
3.Mr Robert Lloyd: South California

 
4/12/2013
  
3/18/2013South Africa
On Board MSC Sinfonia cruise ship
Noma Sokhela, Andrew Mather
NoNoNoNoNoNoNoNoKZN Maritime Sector Development
To develop Integrated Maritime Strategy in line with the sector development and habour expansion.  The intergrated approach to development of the sector in line with the IPAP 2 and the KZN Provincial Growth Development Plan. The key areas that needs to be covered such the Port Infrustructure, Enterprise Development, Skills Development,  Maritime Sub Sectors (Tourism, Fisheries, oil and gas exploration).
1.  There is a need for the National, Provincial and National Government alignment and collaboration.

2.  There is still an issue around provincial government mandate in Maritime development and support.

3.  Local government is at the cold face of the maritiome sector development yet decisions arounf port developments are taken at National Level.
The allignment and have the same bases for the development and growth of the maritime sector.

DEDT, NDOT, Transnet, Industry.
3/22/2013
  
5/14/2013Germany
Hamburg
Deputy Head: Environmental Planning and Climate Protection
NoNoYesNoNoNoNoNoClimate Change
DH: EPCPD has been a member of the International Expert Panel for the German Government’s (Federal Ministry of Education and Research) Future Megacities programme (looking at issues of climate change and energy) since 2005. This programme is now drawing to a close and the final meeting of the expert panel was held Hamburg, Germany 14-16th May, 2013 at which the final report back of the projects occurred.  This offered the opportunity to evaluate the effectiveness of this long-term investment in climate change and energy efficiency research and action in a range of  emerging mega-cities around the world.
Key lessons to emerge from the various inputs and case studies included:

1) We need to move to productive cities. Cities must become the sources of what they consume. We need to create  city regions that have ecosystem functions - net productive eco-districts. Over the last 20 years we have moved from property optimization (standardized building standards) to locational optimization (customized special purpose location (e.g. redeveloped waterfronts) to urban system optimization (event and user responsive city). The most competed for resource now is not gold it is a prime urban location. At the city level we need a whole ‘business system” to support this level of transformative change.

2) We need to use positive local externalities to drive change in other levels of government(polycentricity). Local actors should not rely on a single global climate solution - they have to find their own solutions.

3) The framing of the climate question is a core element of achieving institutional stability. Framing the climate solution in local socio-economic context is vital. Institutional change, however, depends on talking and discourse that paves for transformation by building mental models that facilitate change. Charismatic people are needed to lead the conversation.
The expert team team advising the German Government will be convened to prepare a final set of recommendations from the overall project. DH-EPCPD will be exploring the concept of "Resilient Zones" and its potential application in Durban with Jeb Brugmann (international urban environmental specialist). Have put Derek Morgan of the Energy Office in touch with Thomas Haasz of the university of Stuttgart around the issue of green energy systems.
As above.
5/16/2013
  
5/13/2013Germany
The meeting took take place in Berlin, at the headquarters of the ‘Deutsche Gesellschaft fuer Internationale Zusammenarbeit’ (GIZ), or ‘German Society for International Cooperation’.
Errol Douwes
NoYesYesNoNoNoNoNo
The Poverty Environment Partnership is an informal network of development agencies, established in September 2001, which seeks to improve the coordination of work on poverty reduction and the environment within the framework of internationally agreed principles and processes for sustainable development.

The objectives of the partnership are to:
• build a consensus on the critical links between poverty and the environment, particularly that better environmental management is essential to lasting poverty reduction
• review the activities of development agencies to build on common themes and address gaps in knowledge
The focus of the partnership is on four broad areas of collaboration:
• knowledge management and the exchange of expertise on mainstreaming of the environment within the participating agencies
• conceptual and analytical work on the links between poverty and the environment
• coordinated support to partner countries and regions
• development of indicators and more effective monitoring and evaluation of poverty-environmental trends and performance

Membership is open to development agencies and development banks with an interest in the relationship between poverty and the environment.

The topic for this meeting was as follows: “Building an Inclusive Green Economy for all and moving towards Sustainable Development Goals, with special focus on urbanization and employment”.

At the PEP 17 meeting last year, members agreed on the development of a joint agency paper “Building a Green Economy for All”, with the principle objective to contribute to the Rio+20 Conference that was held in June of 2012. This paper identified and discussed the key building blocks for an effective society’s transition to a green economy. According to decisions taken at the PEP 17 meeting, discussions of this year’s meeting were based on those building blocks, with a special focus on urbanization and the creation of new jobs in a greening economy. Senior representatives in most of the major international funding agencies were invited to grapple with current issues.

It was anticipated that the meeting would provide a clearer definition for ‘green jobs’, and PEP members were invited to exchange their success stories in creating green jobs. In addition they were requested to provide and discuss available evidence of the positive effects of the green economy on employment.

The roles and experiences from public-private partnerships were investigated, and the success of local government projects was interrogated. It was recognised that much of the current global green economy discussion is unrealistic and unrelated to current issues. It was considered important to get clarity on the most productive way forward.

The role of Green Accounting, as a potential input to the Sustainable Development Goals (SDGs), was discussed, as was the question of how to strengthen rights-access to natural resources (such as land, water, energy) for poor people.

The proposal to include the mainstreaming of biodiversity in development (and options for getting the Strategic Plan for Biodiversity 2011-2020 recognised) was particularly important for Durban given that our municipality is situated in a biodiversity hotspot.
The International Institute for Environment and Development (IIED) invited a representative from Durban (Errol Douwes) to present in a session on the first day of the meeting, as a means to gain insight into the challenges, successes and innovative examples, of implementing green economy measures in both urban and rural areas.

The meeting provided an excellent opportunity to interrogate the broader understanding of what the green economy is, what it does (in terms of meeting needs/demands and in local, regional and global impacts) and how it is encouraged and nurtured. The opportunity to network with members of most of the major international funding agencies was also useful.

The ‘greening’ that many local governments implement, within general operations and construction, is often easy to see. However, the framework by which private capital is encouraged/persuaded/regulated to shift towards greener projects is not clearly defined, and the means to enhance the demand for green economy goods and services within cities is not clear. As such, the meeting provided a sounding board for innovative city governments - such as the eThekwini Municipality - who, in the absence of any guiding national policies and global agreements, are at the forefront of driving this shift.

A large focus of the meeting was on urban environments, which is a new development for PEP, given that previous meetings have focussed on partnerships to combat rural poverty and environmental degradation. It was recognized that by 2030, approximately 60 % of the world’s population will live in cities. This will bring novel dependencies and resource conflicts as well enhance the rural-urban dynamics. Key elements identified for green, urban economies include:
• Inclusive economic growth
• Ecological compatibility
• Poverty reduction
Furthermore, increased and improved partnerships (including multi-disciplinary, multi-level governance and multi-stakeholder) and a focus on developing a functional green urban ‘avant-garde’ were considered essential for successful and sustainable urban governance.

The wealth disparity currently observed globally was considered pertinent for future planning. It was explained that 82% wealth sits with 20% of population. Some discussion about how PEP should incorporate the following took place:
• Development of new Sustainable Development Goals (a new set of goals to succeed the Millennium Development Goals in 2015 as proposed during Rio +20) was held.
• The Sustainable Development Solutions Network. The soon to be launched network, which will be led by Jeffrey Sachs of the Earth Institute at Columbia University, consists of research centres, universities and technical institutions to "help find solutions to some of the world's most pressing environmental, social and economic problems."

There was discussion about the planetary boundaries, and in particular, that planetary boundaries are not fixed 'supply limits', but are set within a safety margin around complex thresholds that are intertwined at regional and global scales. As expressed in the Ecology and Society- version of the original article: "The planetary boundary framework… suggests the need for novel and adaptive governance approaches at global, regional, and local scales."

For example, loss of biodiversity can increase the vulnerability of terrestrial and aquatic ecosystems to changes in climate and ocean acidity, thus reducing the safe boundary levels of these processes. The strong link between local loss of biodiversity and global trade was also recently highlighted by Lenzen and colleagues (2012). The following questions were posed and discussions followed:

National economies
- Can they account for natural capital?
- Key information about natural capital is missing or invisible in the system of national accounts (GDP) - how can this gap be filled?
Sustainable development and wealth:
- Why do we assess country economic progress on the basis of national income, GDP alone (e.g. see the work of Nobel Prize winner J. Stiglitz)?
- Can wealth include both the source of income and well-being?
Natural capital accounting
- Why use natural capital accounting?
- Is it a better indicator for monitoring sustainable development – in the long term?
- Is this a better tool to manage natural capital for growth and poverty reduction?
- How can these be incorporated into country and cities plans?
It is important to work closely with the agencies represented at PEP as they have a huge influence globally, particularly in the sphere of improving the coordination of work on poverty reduction and the environment. The presentation about Durban's work was well recieved and a proposal made that the next PEP meeting could take place in Durban. This would allow the city to showcase it's work at an international level, and this would likely have significant benefits, particularly in terms of leveraging additional funds for green economy projects.
The following organisations were represented at the meeting: the World Bank, UNDP, UNEP, CBD, IIED, WWF, GIZ, OECD, EIF, BMZ, ILO, BMU, UNITAR, WRI, IUCN, TARA, DEVCO, World Bank, Asian Development Bank, African Development Bank, CIDA, Ministry of Foreign Affairs of Denmark, Japan International Cooperation Agency, Ministry of Foreign Affairs in Finland, The Nature Conservancy in Europe, Australian Agency for International Development, PBL Netherlands Environmental Assessment Agency, Norwegian Agency for Development Cooperation, Environmental Investment Fund and Ministry of Environment and Tourism for Namibia, Fonerwa Rwanda, University of Gothenburg, and eThekwini Municipality South Africa.

Useful contacts were made with people at IIED, GIZ, OECD, and UNEP.
5/16/2013
  
5/20/2013Italy
UNICRI (United Nations Interregional Crime and Justice Research Institute)
Martin Xaba Head Safer Cities and Itrump and Nomusa Shembe, Senior Manager Safer Cities.
NoYesNoNoNoNoNoNo
Purpose of the event was to bring together local authorities in the spirit of sharing information , successes and approaches in addressing the challenges of urban safety and the promotion of rule of law as a long term sustainable urban crime prevention and security solutions. Themes being; (i) Reducing vulnerability,crime and victimisation in relation to the youth, women and girls, elderly and marginalised.(ii) Public-private partnership focusing on crime prevention and control mechanism involve both criminal justice system and private sector actors.(iii) Urban design by combining public and private planning efforts.(iv) Effective urban crime prevetion strategies and practices for local authorities.
The main issue for me was the fact that all Cities are affected by the increase in crime and maximum resources, shift in thinking about the crime is taking another level, and the colloboration between UNICRI, UN Habitat and Municipalities on a number of issues, including the joint development and promoition of tools to facilitate technical assistance in urban crime prevention.
Continous engagement with other stake holders in identifying different approaches on the issues of crime. The possibility of Durban hosting the African Forum on Urban Safety in collaboration with UNICRI and UN Habitat.
Myaor of Turin, Mr. Fassino
Mayoe of Beirut, Mr. Hamad
Mayor of Bankgok, Mr. Paribatra
Mayor of Ougadougou, Mr. Ilboudo
Mayor of Hebron, Mr. Zatari. and other Mayors present.
5/21/2013
  
5/13/2013Canada
Calgary Stampede BMO Centre, Alberta, Calgary
Ms Chumisa Thengwa
NoNoYesNoNoNoNoNo
The theme of the conference wass “Impact Assessment: The next generation”. This refered to both a new generation of practitioners and new approaches to impact assessment practice internationally to address issues of global concern. Global drivers of change such as biodiversity loss and climate change are likely to impact cities the most under the current and projected rate of urbanisation. If by 2050, about a third of the human population will be living in cities, local governments will carry the responsibility of responding to these impacts as well as other global challenges.  Local governance and the next generation of decision makers will need to be adaptable and able to cope with uncertainty. Impact assessment is central to this action and ensures responsible decision making on mainstream functions.

Why was it of importance?

Impact assessment at local government is an emerging discipline that is gaining recognition as local authorities begin to see the value of delivering sustainable services that do not compromise the natural resource base. This year’s conference theme therefore provided a platform for a global discussion on how local governance and the next generation of impact assessors will need to adapt and be able to deal with uncertainty.
KEY LEARNINGS

Developed countries do not have the same challenges as we do in terms of implementation of environmental legislation and as such, things like compulsory registration of professionals in in the impact assessment field are not seen as necessary. This for me drove home the fact that we cannot continue looking at first wolrd solutions to our third world problems.

KEY OBSERVATIONS

Governance in impact assessment in developed countries is held accountable to the people as a result, decision makers understand that they cannot get away with bad decisions. To me this brought home the reality that literacy is a key that cuts across all disciplines and determines how far democracy can work for the people. As it stands in South Africa, people are busy with bread and butter issues and are not bothered with governance which is why our environmental legislation does not seem to be achieving what it is supposed to achieve.
Not a change as such but the useful insights around assessment of cumulative impacts will be a great advantage when my team and I engage in impact assessment at a strategic level.
The most important contacts that I have managed to make are actually South African ones that I wouldnt have managed to make had I not attended the conference. Because of the session that I chaired at the conference, the presidential elect of the South African IAIA is now aware of the robust impact assessment team we have at local government and will certainly be making sure that we are consulted in all the important interventions by IAIA South Africa.
5/17/2013
  
5/20/2013Canada
Parc du Montreal, Montreal, Quebec, Canada
Montreal Botanical Gardens, Montreal, Quebec, Canada
Secretariat of the Convention on Biological Diversity, Montreal, Quebec, Canada
Natasha Govender, Specialist Ecologist, Biodiversity Planning Branch, Environmental Planning and Climate Protection Department
NoNoYesNoNoNoNoNoGreen Economy. Ecosystem Services. Biodiversity and human well-being.
The key purpose of the event was to highlight the key role of cities in the global context, with specific reference to the importance of biodiversity and the concommitted ecosystem services that it provides to healthy cities. By 2030, the majority of the planet will live in cities and this is going to put an enormous pressure on natural resources. This conference highlighted the need to consider the environment when planning cities, not only to protect biodiversity but to secure the key service that intact ecosystems provides to present (and future) generations.
1. That the city of the future is one that incorporates environmental considerations in all it's planning.
2. That natural ecosystems (trees, waterways etc), have been proven to directly impact human health in a positive manner.
3. That despite the fact that cities cover a small percentage of area globally, they are the key drivers of environmental change.
4. Cities can be centres of innovation for new green technologies.
The message of the importance of biodiversity in cities for human well-being needs to be communicated more strongly with officials and politicians.

The key learning is the importance of all City Departments (not just Environment) to seriously consider natural ecosystems in their every day work. Every single municipal employee needs to BE THE CHANGE we want to see in the world.
ICLEI - Local Action for Biodiversity
CBD - The Convention on Biological Diversity
Ville Montreal
5/23/2013
  
5/31/2013Germany
Gustav-Stresseman Institut, Bonn
Dr Debra Roberts and Dr Sean O'Donoghue
NoNoYesNoNoYesNoYesclimate change adaptation and resiliency planning
From a Durban perspective it was the promotion of the Durban Adaptation Charter as a key pillar of this annual congress. The broad objective was to host a special plenary of the DAC and a signing ceremony for mayors attending RC 2013. This enhanced implementation of the DAC globally, as well as providing an opportunity for key partners in implementing the DAC to meet in person.
Congress reflections:
• Adaptation now exceeds mitigation in representation at the congress. There is still the feeling, though, that adaptation without mitigation will not be enough.
• During the plenary presentation by Hans Beerfeltz, there was an emphasis put on cities having a regional impact. This agrees with our current strategy for the DAC – cascading influence.
• A common theme has been alignment between LG and science/ academic institutions. There have been frequent reports of misunderstanding in initial communications between these players.
• The value of an integrated top down/ bottom up approach was a recurring theme
The adoption of the regional hub approach to implementing the DAC. See attached notes from the congress.
DAC signatories that will be involved in the development of regional hubs around the DAC. See DAC meeting minutes for these.
6/3/2013
  
6/4/2013Ireland
Noonan Environmental Services LTD, offices Dublin Ireland.
Ms C Botha Chief Technologist, Pollution Branch. Technical Support, Water and Sanitation.
Mr S Ramkisson Chief Technologist, Pollution Branch. Technical Support, Water and Sanitation.
Mr M Hebbelmann Chief Technologist, Operations Branch. Wastewater Network. Water and Sanitation.
NoNoNoYesNoNoNoNo
To receive guidance on the management, licencing and control of fat oil and grease(FOG). FOG is either liquid or solid material composed of primarily of fat, oil or grease of and organic nature.
FOG is the cause of large opeartional costs of maintaining our sewer network.
Looking at the elimination of FOG at source, namely resturaunts and places of food preparation, by using current legislation, licencing, sampling, testing and monitoring proceedures.

 
The implementation of this FOG program will reduce the number of bloackages and reduce the need for reactive and proactive maintenance work on specific sewer lines. The setting up of the programm will have a financial implication but onec implemented will be self financing.
I would see that the Pollution Division implement the FOG program as has been done in Dublin where the incidence of blockages due to FOG has been reduced by up to 80%.
This would reduce our operations expenditure for bloackages and allow productive proactive maintenance.
The Seminar included a period of conferencing by video and telephone by the Consultants that conducted the Seminar.
Michael O'Dwyer (seminar coordinator) - +353 871960513
Andrew England ( assistant coordinator) - +353 867833214
NOONAN FOG Office - +35312224635
NOONAN Head Office - +35318839800
6/6/2013
  
6/2/2013United States
San Francisco convention centre
Krish Kumar (CFO / Deputy City Manager: Treasury)
NoYesYesNoNoYesYesYes
The broad theme was "Bridges to Finance Sustainability". We have based our budget reforms on the GFOA guidelines, and accordingly attending the Conference gives us an opportunity to benchmark our progress against American cities that have already implemented the budget framework, templates, community participation, financial reporting, performance management, strategies and processes. In addition, there are lots of lessons to be learnt on technology, revenue management / collections, fraud and corruption, auditing, economic development, credit rating and bond issues. The conference was attended by 7 000 delegates with a large number of exhibitors.  
1. Building a better Budget Document
The GFOA has identified 27 specific criteria for assessing the usefulness of budget documents.  This includes the table of contents, strategic goal and strategies, strategic planning, priorities and issues, budget overview, performance measures, how the budget is funded, statistics, etc.  The aim is to make the budget document user friendly to the public.  It is noteworthy to mention that the Ethekwini Municipality has covered all 27 criteria in our budget process/publication.  However, Opengor Transparency has been launched which allows for ease of navigation through the budget document on the web, where at the click of a button citizens can see exactly where money is being spent.  This ground breaking tool is aimed at building further trust with citizens, boosting community engagements and improving access to data.

2. Sizing your Reserves:  How Much is enough
The key outcome of this was to determine an appropriate reserve level that does not leave a municipality exposed to risk and at the same time does not result in over taxing of the community.

Various cities gave examples of exactly what they provide for based on risk, e.g. hurricanes, fires, and emergencies, drop in revenues and a general stabilization reserve.  The view of rating agencies on reserves were also covered because one of the key issues in America is to ensure that municipalities are able to get AAA bond rating which allows them to borrow at best possible interest rates.  There is consensus that generally a reserve of 2 months (16, 67% of budget) of operating revenue/expenditure is required as a reserve.  Whilst National Treasury have set the benchmark in South Africa as 3 months (25%) they have since indicated that 2 months would be adequate for a Metro.  Ethekwini currently has over 3 months in cash reserve however this includes unspent government grants.

3. Better Asset Management through GIS
80-90% of American cities are using the ESRI GIS software.  This has proven to be a valuable tool in making both financial and operational assets decisions. 

The key issues are for Asset Management:
• Growth and aging  infrastructure
• Cost effectiveness/affordability
• Regulatory requirements
• ROI (Return on Investment)
• Justify investment
• Political and economic influence
• Retiring experienced workforce/brain drain
• Doing more with less
• Impact of recession
The key issues are no different from South Africa, the focus being on the ability to maintain assets to ensure that they are able to give us the maximum use.  In addition, replacement needs to take place at the appropriate time to ensure that the asset, e.g. roads, can be rehabilitated rather that a total rebuild being undertaken.

4. America, The Real Heroes – Ben Stein
Ben Stein is an economist and lawyer.  He features prominently on Fox TV.  He was the speech writer for two former presidents, namely, Nixon and Ford, and has written 28 books. 

Ben indicated that it is a myth that government employees are lazy, not effective and do not earn their keep.  We need to look at civil servants such as soldiers, firemen and police officers that risk their lives every day in order to protect society.  If all civil servants worked with the ethic of these dedicated officers that make huge sacrifices they will be equally regarded.

Mr Stein was scathing about students who have become lazy and that the crime knowledge base was poor.  Human capital in his opinion was losing its edge. Innovation, creativity and work ethic was lacking.  In America 50% of children are raised by single mothers which exposes them a greater risk of committing a crime. 8 million people in America are in prison or in the criminal justice system.  Although the American economy was recovering there is a need to get citizens to work like their ancestors to ensure that America can sustain their quality of life.  Ben honoured again police officers, fire fighters and marine officers and requested that all follow their example to ensure a better future.

5. Best Practice for Community Involvement in Planning and Budget
This reflects on the great strides made in budget transparency, moving away from 11th hour budget hearings to involving the community in the early stages of budget planning and keeping the public engaged throughout the process, e.g. additional funding for capital expenditure through a bond issue is voted upon prior to budget approval.  Detailed reasons for the expenditure are provided as well as the impact on property tax. 

Involving the community in the prioritization process was very refreshing.  Consultation is deepened through focus groups, neighborhood association meetings (similar to Ward Committees) and NPO’s.  The City of Valleju came up with an innovative game on budget decision making using the monopoly theory.
This involved ideas and input on the budget and how to achieve/take care of the goals and constraints.  In addition, a way had to be found to fund the budget by raising taxes, cutting programs, or increasing effectiveness.  Prioritization was then done using “monopoly” money and trade-off of additional taxes, etc.  There were 10 people per table with one facilitator and subject matter experts also on hand to ensure that appropriate advice was given.  The focus group appreciated the different priorities and the impact and this really helped ease decision making in an informed manner.  The key learning outcome of citizen participation is that politicians give up some power but become more popular.  It builds greater accountability and decision making in the hands of the people and municipalities become more responsible.  It creates stronger communities as they get to learn and know the process and it creates new leaders for the future.   Also results in more efficient spending as a lot of volunteers spend time getting to know the priorities.

6. Developing Policies to Contain Health Care Cost
Health care in America constitutes 25% – 28% of the State budget, and is thus a major contributory factor to the deficit in Federal Government.   In addition, 60% of the bankruptcy  in the USA is due to health care costs.  Poor health care impacts on economic growth, productivity, cost of labour, etc.  The cost drivers and challenges are similar to USA.  Health insurance companies cannot have a margin of more than 15% on administration, including profits.  Any increase of more than 10% in the premium is not accepted.  Integration of hospitals and physicians in medical facilities could create monopolies but in the short term considered to be the most effective way to reduce costs.  Medical students leave college with a debt of $200 000, this is creating a major strain on them being cost effective.

7. Telling your Story to the Rating Agency - Montgomery Country
• Monitoring AAA – major priority of leadership
• Not a once a year effort – ensure all priorities are viewed from the impact of the credit rating agency
• Review write up from the last rating:
- Where were the soft spots, weaknesses, narrowing of fiscal flexibility?
- Reliance on economically sensitive revenue sources
- What were the lessons learnt from the previous rating -  anything needs to be changed?
• Anticipate any questions – any news worthy issues
• Share ideas with other cities – which issues impacting on their rating?

Key Observation
• Debt outstanding
• Operating costs/revenue projections and planned coverage ratio
• Costs controlled/ sustainable
• Have the appropriate line department available to respond to key issues
• Spatial land use management policy
• Not going for 3 ratings anymore

Preparations Area
(i) Economic Development Strategy
• Accomplishment
• Planned development
• Assets diversity
• Current states and trends
• Employment
• BASE
• Housing market
• Building and Permits
• Activity- residential and construction

(ii) Financial Management
• Policies
• Reserve Policy
• Debt
• Multi-year Fiscal Planning
• Political Consensus
• Flexibility
• Engagement with other level of government
• Expenditure and Capabilities

(iii) Financial Conditions, Status, Projections, Trend
• Reserves
• Reserve Trends
• Expenditure Changes
• Head Count
• Collective Bargaining Accomplishments

8. Citizenville: It’s not a game GFOA for June Article
Califonria Lt. Governor, Gavin Newsom, was the former Mayor of San Fransisco and has a long history of public service.  He launched his new book at the Conference, “Citizenville”, which explores the many ways in which technology can transform government and empower citizens to play a more active role in all facets of government.
His focus is on tackling issues that are too big and expensive for government to procure a solution. He suggests ways to innovate our way out with the need for leadership from public officials, public employees and citizens to have a role in this endeavor.  Attached is an article regarding the book from the GFOA journal.

9. Lean Process Improvement
Lean techniques have been rapidly gaining popularity in State and local government due to their potential to reduce costs, increase quality and improve response times.  This process is similar to our BPI (Business Improvement Initiative) as well as CPI (Continuous Process Improvement).  The goal is to provide a more effective service to customers.  It must be leadership driven, however, human resources performance management integral to the success.  Finance is a good pilot to lead by example.  Mayor’s Office buy- in essential to ensure effectiveness.  Outcomes-based budgeting key to the process.  Involvement of staff and buy-in is essential. They must see improved delivery.  Any process that has broken down or needs improvement must be reviewed on an ongoing basis.  Data is essential in managing the process.  Performance management must drive the change; integrated planning, resources allocation, implementation, accountability and evaluation.  SLA for every service must be established and performance measured.  Process can be driven by internal capacity.  Leadership support essential and benefits for employees, customers and service delivery must be clearly articulated.

10. San Franscisco Park – SFMTA
The San Franscisco Park deals with all parking in the City- both parking garage and off-street parking.  The focus is on accessibility to parking rather than profiting from same.  All parking garages and off-street parking are allocated upon an application and a motorist driving in can access same on his phone to determine where he can find convenient parking.  The parking bays have censors indicating whether they are occupied.  Parking garages are cheaper than off-street parking to encourage use of same.  Off-street parking varies during peak hours and rather than hourly, one car parks for 3 hours at a time. This also reduces enforcement.  Garages charge on an hourly basis.

Key Lessons
Data issue took a long time to get on GIS.  Participation of chamber of commerce to ensure impact on business appreciated.  Parking made user friendly and focus on availability and not revenue generation.  No official business permits for State Departments – all pay incentive to drive off peak.

11. A Perennial Challenge: Preventing Fraud
Need to be aware of fraudulent bills with wrong banking details, need to create customers awareness and encourage use of direct debits and on-line emailing of bills.  Ensure that the municipality covers itself from liability for wrong bills being sent.

Need to have tight internal controls around cash handling.  Rolling of cheques and cheque fraud is a major problem.  Accordingly, a decision to stop cheque payment is appropriate.  Standing Operating Procedures (SOP) for all cash functions are essential.  Human resources recruitment does little to minimize risk as 95% are first time offenders.  The greatest theft and fraud are from people over 60, Finance and Accounting account for 87%, women 58%, Executive Manager - highest value and most. Surprise audits a good tool.  Also need to publicize fraudulent behavior.  Zero tolerance is supported - need to set the right tone.

12. More than Compliance – Accountability for Results in PM
Montgomery Country – next to Washington DC – over 1million people.  Unless there is accountability there will not be an effective system. 

“If there are no consequences there will be no commitment.” -   Al Shanker

Data is key to be able to manage performance.  Clear measurable goals required. Caution on the use of incentives. Individuals goals linked to accountability.  Have a “311” number for public to report.  Performance dashboard is published.  All council decisions on website. Any outstanding issues followed up on.  All information is shared with citizens to ensure better accountability.

13. AUSTIN – 11TH largest City in the USA
 Population of 800 000 citizens very vocal with high expectations.  Managing for results.  Show the public what we do with money and how we account for same.  Clearly reflect what we do and how much it costs.  Austin has been publishing budget and performance data since 1970.  Strategic Planning to Budget to Results/Performance Management fully integrated within the City.
Vision : Most liveable City in the Country
Mission :  Best Managed City in the Country
Department Mission : linked to the City.

Include performance measures in individual plans.  Perfomance reporting based on perfomance management.  SMART principles applied.  Need to shift from what we do to what the customer receives. 

Community Participation essential
“There is no point in doing something that there is no need for”.  Due to increase in population, increase in services requires – citizens will vote on the need for a bond issue of $345m to provide additional services.

14. Performance Accountability – BT Group
Politicians and officials equally accountable.  To hold staff accountable, need to have buy-in which should be negotiated.  Also expectations must be reasonable based on resource allocation.  99% of people are trusted and competent.  Less that 1% is corrupt and incompetent.  Accordingly need to give staff accountability.

“Consensus is good, leadership is essential”

Process improvement must be continuous which requires engagement at all levels. Individuals must be empowered to improve processes.  Attention must be given to organizational learning.  Need to adapt processes to changes.  Also review on accountability, look at process improvement from top down and bottom up.

Performance management is a change in the way we do business.

1. Community particpation: we need to deepen community participation and ensure that our website is more interactive.

2. BPI : we must get Management Services to integrate processes similar to the lean strategy.

3. Performance management: better accountability required and also need to integrate with Council's strategic plans, as well as individual performance plans.

4. Improved preparation for credit rating agency  
1. New President of GFOA, Timothy L. Firestone, will be attending IMFO Conference in Durban from 30 September 2013 to 2 October 2013.

2. CEO of GFOA, Jeffrey L. Esser

3. Federeal Liaison Director of GFOA, Susan Gaffney

4. Several members of the GFOA Board

5. Met with about 8 GFOA members that previously worked in South Africa for National Treasury
 
6/5/2013
  
6/11/2013Germany
Jo Boulle:
Manager:Policy Implementation Branch, Environmental Planning and Climate Protection Department;

Lungi Ndlovu:
Environmentalist: Policy Implementation Branch, Environmental Planning and Climate Protection Department;

Shelley Gielink:
Senior Manager: International Projects and Donor Relations
NoNoYesNoNoNoNoNo
The eThekwini Municipality is an active member of the 50 Municipal Climate Partnerships by 2015 Programme which is being jointly implemented by the Service Agency Communities in One World and the North Rhine-Westphalian Working Party on Agenda 21 (LAG 21 NRW) and Municipalities in Africa and Germany. The project is supported by an executive committee decision of the German Association of Cities, as well as by the German Association of Towns and Municipalities and the German Association of Counties. The vision of the programme is that, through a process of professional peer-to-peer dialogue and exchange of experiences, in conjunction with the mutual secondment of local government experts, the municipal actors from Germany and their counterparts will develop bilateral joint action programmes on climate change mitigation and adaptation. The expertise of the German municipalities and non-governmental organisations involved in the programme in the fields of policy advice, knowledge transfer, capacity building and methodologies for good governance are made available for the benefit of partners in Africa. At the same time the German municipalities also profit from the experiences of their partner municipalities.
After a successful launch of the programme in 2011, nine pilot partnerships between German and African municipalities from Ghana, South Africa and Tanzania have been working on joint programmes of action for climate change mitigation and adaptation.
The purpose of the workshop was to present the joint action programme of the partnerships and strategise on how to take the partnerships forward.

Themes for discussion were:
- Continuation of collaboration within the Municipal Climate Partnerships
- Implementation of the Joint Action Programmes
- Perspectives for further cooperation within the network of the Municipal Climate Partnership
The technical discussions were around the following themes:
- Ecosystem based climate change adaptation
- Use of renewable energy sources
- Research, education and awareness raising in the realm of climate change
- Urban green areas and biodiversity
- Waste management
- Water and wastewater management
Observations:
We observed that the success that eThekwini Municipality is having in implementing the joint action programme is partly due to the fact that the programme and the partnership’s goals are in line with municipal objectives. The programme has been integrated into how the municipality approaches climate change adaptation.
It was also observed that eThekwini Municipality is seen as a leader in the sphere of climate change adaptation; Mayor James Nxumalo is regarded as a champion in this regard.

Learnings:
We learnt about the importance of bringing in political representation into the programme and the need to communicate on the programme was highlighted.
We will be conducting a programme evaluation where we will consider how we can broaden the programme to include more stakeholders and to communicate more effectively with those who need to understand more about the climate adaptation programme for which we are responsible. 
Justice Amoah (Cape Coast Metropolitan Assembly) – Metropolitan Planning Officer justiceamoah@hotmail.com or 020 816 9398 or 024 460 2323. The municipality is implementing a project using the same funding facility that eThekwini Municipality has been granted.

Telly Chauke (SALGA) – Specialist: Environment and Climate Change ichauke@salga.org.za or (012)369 8054 or 071 882 2783

Jessica Baier Engagement Global Servicestelle Kommunen in der Einen Welt (SKEW), Jessica.baier@engagement-global.de, +49 (0) 228-20717-338

Luca Demmerle, Global Servicestelle Kommunen in der Einen Welt (SKEW), Luca.demmerle@engagement-global.de; + (0) 228-20717-334
6/13/2013
  
6/28/2013Spain
Lleida is a city 120km from Barcelona in Spain
Jacquie Subban
NoNoNoNoNoNoNoYes
Networking opportunity for intermediary cities (peer to peer learning); and
discussion and approving a set of recommendations for the UCLG conference in Rabat later in the year
Intermediary cities are important as they play a vital role in support of metros and also in support of the development of rural areas
More attention should be given to ensuring that intermediary cities in promoting strategic planning and stimulating economic development opportunities in these cities
More learning opportunities to be presented to intermediary cities to expose them to opportunities
Networking with intermeidary cities to assist them with tools for more effective urban development
UCLG
ILO
Cities Alliance
UNhabitay
7/29/2013
  
6/23/2013Canada
Toronto, Canada
Head: Disaster Management and Emergency Control
Acting Deputy Head: Disaster Management
Councillor: Muriel Lindiwe Ntaka- Mhlongo
NoNoYesNoNoNoNoNoDisaster Risk Management / Business Continuity / Climate Change
The WCDM provided 72 session workshops. More than 1000 professional peers from 35 countries participated. This provided opportunity to participate in knowledge exchange in topical areas such as global threat and local consequences. Other topical areas explored were: business continuity management / crisis communication /emergency response risk management /resilience and adaptation.
Recognising changing risk and threat environments. Recognising how digital and social channels are increasingly becoming a first point of contact for many people during a crisis. Recognition that a government - centric approach to disaster management will not be enough to meet the challenges posed by catastrophic disaster events, and the need to fully engage societal participation in developing resiliency and capacity. This creates a pressing need to fully commence the shift from total reliance on public sector emergency management to all inclusive community resilience.  A strong emphasis was on increasing awareness on community vulnerability to climate change and adaptation strategies. Addressing climate change impacts and preparing for change will be the test of good governance in the future.
What was particularly beneficial were insights into examining risk reduction methods used in developing countries, providing opportunity to assess adequacy and effectiveness of alternative programs.
One of the major challenges is to change mindsets from the traditional idea that disaster management is simply a line function aimed at managing the consequences of a disaster once it has already occurred to understanding that the purpose of disaster risk management is to manage disaster risk through ongoing and integrated developmental disaster risk reduction planning and practice. In essence disaster management is everyones business.
Another traditional mindset that disaster management primary function is to provide emergency relief needs to be addressed, and an understanding of the strategic and statutory function needs to be reconsidered.
It needs to be re-emphasised that disaster management department is not an emergency response service as it provides a coordination function. Disaster management is responsible for the holistic management of a range of disaster risk reduction projects and programs that are planned and implemented by specialists, line - function departments and other role players.
The valuable lessons and networking opportunities provided a mirror image to undertake a comparitive analysis of global challenges and sustainable solutions. Networking with peers and new contacts brings about fresh ideas and new solutions.
All attendees have been provided with a web based online user code to access session presentations which serve as a source of reference for ongoing research.
6/26/2013
  
6/27/2013China
Guangzhou Library, Guangzhou
Thobela Ngidi and Sikhumbuzo Nene
YesNoNoNoNoNoNoNo
To share international experiences of library service provision in the metropolitan areas to multicultural and diverse communities.
KEY LEARNINGS

Provision of library services to minority groups
Provision of library services to diverse communities
Provision of library services to marginalized communities
Use of new technologies to improve library services
Innovative architecture to consider in the building of new libraries
Library layout and furniture to suit targeted groups

KEY OBSERVATIONS: CONFERENCE PROCEEDINGS
The Conference was attended by local and international delegates. Some of these delegates presented papers dealing with issues relating to libraries and information services:

It was opened by Fang Jiazhong who is a Director of Guangzhou Library.  He presented a paper entitled “Multicultural Library Services under Social Transformation”. It focussed on multicultural services in public libraries in China against a backdrop of social transformation and economic and cultural globalization. It compared the origins of multiculturalism policies and multicultural services from throughout the world and proposed a dual mission of practicing core values of and initiating multicultural services.

Birgit Lotz who is the Executive Director of Central Libraries, Frankfurt City Library in Frankfurt, Germany.  She presented a paper entitled “Multicultural Services of the Public Library of Frankfurt am Main”.  The focus of her paper was the important role that public libraries play in serving as partners in the education process and as venues for social integration.

Margaret Donnellan Todd who is a County Librarian at the County of Los Angeles Public Library in the United States of America. Her paper was entitled “County of Los Angeles Public Library Community-Based Services”.  In it she stated that the County of Los Angeles Public Library constantly sought innovative ways to meet the needs of ethnic diverse communities it serves. These innovations were sought in multiple forms from early adoption of new technologies to the implementation of various programs that target diversity including the creation of family centred programs, services and spaces. This would see libraries being transformed into community centres for literacy, early childhood education, parent support and community information.

Wang Shiwei who is the Director of Institute of Information at the Shanghai Academy of Sciences in Shanghai, China. He presented a paper entitled “Analysis on the Trend of Integration in Terms of Service Space Development of Metropolitan Libraries”.  His paper took 24 representative metropolitan libraries around the world as research objects to discuss the development and trend of the integration of international metropolitan libraries’ serving space, physical, internet and social space.

Eboli Gilles, Director of the Municipal Library of Lyon in Lyon, France. The paper he presented was entitled “Bibliotheque Municipale de Lyon’s Library Development Plan”. His paper outlined the library’s three major areas of work: a)orientation towards publics with a focus on accessibility; b)documentary offer and diversification of publics; and c)a living place where information is acquired, exchanged, produced and forum in the city for meeting, learning and testing.

Sandra Singh, Chief Librarian at Vancouver Public Library, in Vancouver, Canada. She presented a paper entitled “Public Libraries as a Third Space in the Cultural Development of Urban Areas: The Vancouver Public Library as a Case Study”. In it she outlined the important role played by public libraries in their communities as dynamic, free, and learning-focussed third spaces. She considered how libraries as third spaces contribute to the cultural development of their communities.

Petri Tonteri, Deputy Director of Libraries and Director of the Information Technology Department, Tampere City Library in Tampere, Finland. He presented a paper entitled “Tampere City Library – Mobility, Presentation of Materials, Media Education”.  In his paper he stated that Tampere offers library services in 15 static libraries, 5 homes for elderly people and similar places, two mobile libraries and the Internet bus.

Dr Wu Jianzhong, Director of Shanghai Library in Shanghai, China. His paper was entitled “Internationalization Strategy – the Core of Library Transformation and Creation”.  He stated that Shanghai Library actively explored and implemented an internationalization strategy through strengthening communication and cooperation with international libraries and the intelligence community so as to boost the international level of information services and professional studies propelling the creation and transformation of library and intelligence work.

Sam Cheol Kim, Director of Gwangju Municipal Library in Gwangju, South Korea. He presented a paper entitle “Developing the Library of Gwangju Type Happiness Welfare”. Its focus was the significance of libraries as key cultural infrastructure for knowledge creation.

Thobela Ngidi, Manager at eThekwini Municipal Libraries in Durban, South Africa. She presented a paper on “Ulwazi – Sharing Indigenous Knowledge: Digital Access”.  This is an online media programme whose aim is to collect and disseminate local content in isiZulu and English.

Li Guoxin, Professor and Doctoral Tutor in the Department of Information Management in Peking University.  He presented a paper on “Optimizing the Library Service Network, Improving its Service Efficiciency”. Emphasis of his paper was o creation of fair and equal opportunities for everyone, capacity building and talent management, exploring means of attracting skilled and talented people, and increase in state funding for libraries.

Brian Gambles who is the Chief Executive of Birmingham Trust at Birmingham Central Library, Birmingham City in the United Kingdom. He presented a paper entitled “Innovation and Transformation in the Delivery of Library Services”. It discussed the urgent need for transformational change in libraries in order to meet the needs of future citizens.
Make staff understand the importance of work that they do. Importance of understanding community that we serve.

Further invites would be sent to eThekwini Municipal Libraries for firther engagement in library related matters.
Sandra Singh - Sandea.Singh@vpl.ca
Petri Tonteri - petri.tonteri@tampere.fi
Birgit Lotz - birgit.lotz@stadt-franfurt.de
Margaret Donnelan Todd - mdtodd@library.lacounty.gov
Eboli Gilles - geboli@bm-lyon.fr
7/1/2013
  
5/14/2013Germany
GIZ Headquarters, Berlin
Errol Douwes
NoYesYesNoNoNoNoNoBiodiversity conservation and climate change adaptation
Building an Inclusive Green Economy for all and moving towards Sustainable Development Goals, with special focus on urbanization and employment
The meeting provided an excellent opportunity to interrogate the broader understanding of what the green economy is, what it does (in terms of meeting needs/demands and in local, regional and global impacts) and how it is encouraged and nurtured. The opportunity to network with members of most of the major international funding agencies was also useful.
Following the meeting, the IIED representative proposed that Durban be nominated for hosting the next PEP meeting: PEP19 early in 2014. This is based on the following points:

• There is much to learn in Durban regarding slum upgrading, urban-rural links, spatial planning, social protection through green jobs, ‘greenpreneurs’, several award-winning GE activities etc.
• Much to learn from South Africa nationally from challenges/innovations re social aspects of environmental policy, Green Economy Accord process, green fund, etc.
• Recent OECD environment peer review of SA showed critical importance of p-e – South Africa has more to do, and may welcome PEP interaction.
• Chance to engage with small SA aid programme (regional scope – links with earlier Malawi PEP session).
• SA location may attract other BRICS to PEP (new BRICS Development Bank?).
The 18th meeting of the partnership held in May 2013 was attended by the World Bank, UNDP, UNEP, CBD, IIED, WWF, GIZ, OECD, EIF, BMZ, ILO, BMU, UNITAR, WRI, IUCN, TARA, DEVCO, World Bank, Asian Development Bank, African Development Bank, CIDA, Ministry of Foreign Affairs of Denmark, Japan International Cooperation Agency, Ministry of Foreign Affairs in Finland, The Nature Conservancy in Europe, Australian Agency for International Development, PBL Netherlands Environmental Assessment Agency, Norwegian Agency for Development Cooperation, Environmental Investment Fund and Ministry of Environment and Tourism for Namibia, Fonerwa Rwanda, University of Gothenburg, and eThekwini Municipality South Africa.
5/16/2013
  
6/23/2013Canada
Toronto Metro Convention Centre
Councillor: Muriel Lindiwe Ntaka- Mhlongo
V Ngubane: Head Disaster Management and Emergency Control
S Hendrikse: Acting Deputy Head Disaster Management
NoNoYesNoNoNoNoNoDisaster Risk Management
The focus of the conference was on four primary areas, namely, Business Continuity – Emergency Management Crisis Communications and Resilience and Risk.

The conference provided unparalleled depth and quality with over 72 sessions and workshops, and networking opportunities with over 1 000 international professionals from over 35 countries. What were particularly beneficial were insights into examining risk reduction methods used in developing countries, providing opportunity to assess the adequacy and effectiveness of our own programmes.
Recognizing changing risk and threat environments.Recognizing how digital and social channels are increasingly becoming a first point of contact for many people during a crisis. Recognition that a government-centric approach to disaster management will not be enough to meet the challenges posed by catastrophic disaster events, and the need to fully engage societal participation in developing resiliency and capacity. Models for managing incidents at multiple locations. Using failure analysis to better design organizational resilience capability. This included gaining an understanding of the concepts of disaster pathology as an analytical tool to improve resilience. What technologies can assist crisis managers to play a more effective role in incident response management. Increased awareness of community vulnerability to climate change and adaptation strategies. Preparing for climate change impacts will be a test of good governance in the future. Nobody has a monopoly on good ideas. Global networking and knowledge sharing is essential. Give your disaster management officials the tools they need. Do not wait for a crisis to give them the tools.
One of the major challenges is to change the mindsets from the traditional view that disaster management is simply a line function aimed at managing the consequences of a disaster once it has already occurred to understanding that its purpose is integrated risk assessment, reduction and management. Another mindset that disaster management is a social welfare department only to provide relief through blankets and foodpacks will find us unprepared to manage emerging crisis, catastrophic or disaster events.
The critical need to have political sphere and executive corporate management having a deeper understanding of the full spectrum of the disaster management function. Flowing from the conference the Unit resolved to conduct a Councillor Workshop in order to engage and discuss the legislative responsibilities as encapsulated in the Disaster Management Act and National Framework.
The valuable lessons and networking opportunities have provided a mirror image for us to undertake a comparative analysis of our programmes and methodologies, which we have adopted. Looking through a global lens creates a much wider horizon vision, which will positively affect our attempts to find sustainable solutions for many of our complex challenges.
All attendees have been provided with a web based online user code to access session presentations which serves as a source of reference for ongoing research.
6/26/2013
  
8/23/2013Colombia
Study Tour to Brazil (Sao Paulo), Argentina (Buenos Aires) and Colombia (Bogota and Cali)
Thami Manyathi
Andrew Aucamp
Suben Govender
NoNoNoYesNoNoNoNoFocus on Bus transport systems and non-motorised transport
The ETA is in the process of implementing its Integrated Rapid public Transport Newtork, based on the South American Bus Rapid Transport Systems. The main objective was to investigate their IT systems that support their Bus operations, such as their traffic management centres, passenger information systems, bus management systems and fare management systems. This study tour was important as the ETA is about to procure similar systems, and the lessons learnt from these countries has been valuable to confirm and modify our strategies.
1. Their IT systems have been kept relatively simple, with a focus on the local commuter. They did this in order to reduce costs and rather focus on what was essential for the commuter and also what was essential for managing the systems.
2. They have generally not rolled out large scale CCTV monitoring of the entire route to save on costs.
3. They were not afraid to implement a system, and then modify some of the operations as they went along. They avoided the scenario of over-planning or trying to get their plans perfect before implementing.
4. They were also not afraid to make bold decisions. These decisions were often not popular at first, but by persevering with them, they have transformed the whole culture and landscape of the city.
5. Their commitment to non-motorised transport in the form of "car-free" Sundays and the development of cycle lanes was very impressive.
1. We are going to review our ITS Concept of Operations for our IRPTN. We need to simplify some of our initial systems architecture to reduce capital and operating expenditure. The procurement of these systems will start rolling out from November 2013.
2. We are planning to seriously pursue non-motorised transport, especially cycling.
Manuela Menendez: General Co-ordinatorof Bus Transport in Buenos Aires (email: manlop05@gmail.com)
Paula Bisiau: General Director for Transport in Buenos Aires (email: paulabisiau@buenosaires.gob.ar)
Carlos Rada: Director of Busniess Unit: Transmilenio (carlos.acosta@transmilenio.gov.co)
 
9/5/2013
  
9/17/2013United States
Held at Columbia University
Dr Sean O'Donoghue, Acting Manager, Climate Protection Branch; Environmental Planning & Climate Protection; Development, Planning, Environment & Management; Economic Development & Planning
NoNoYesNoNoYesNoYesurban climate change adaptation and mitigation
This was the convening event for the planning of the second global urban assessment report on climate change. It was a collection of the globe's leading researchers in urban climate change adaptation.
This was less about me learning, and more about me sharing our learning outcomes from Durban. During the workshop, I agreed to participate in writing Chapter 3 of the report: "Mitigation and Adaptation: barriers, bridges and co-benefits". My aha moment of this workshop was just how important our local government experience is, in terms of actually making a difference, and how important it is for local government researchers to be represented in this type of document. Specifically, this is because academic writing often does not produce the type of text that will be picked up and read by local practioners. The ultimate aim of the report is to produce a globally significant piece of reference work, one that is used by local governments world-wide in implementing climate change action.
This workshop was also extremely important from a networking point of view. I was struck by how few globally signficant researchers there are in this field. When you consider the number of researchers working in climate change generally, then the field of urban climate change has a long way to go to catch up, especially considering that by 2050, 75 % of the global population will be urban.
Encouragement of others in our department to publish the excellent work that we do. It is crucial that the learning outcomes from our projects are presented globally. I will continue to participate in the writing of Chapter 3 of the report. There are likely to be other UCCRN-sponsored publication initiatives.
The workshop was also attended by key Durban Adaptation Charter signatory city leaders. As such, the workshop provided an ideal opportuntiy to meet around planning the DAC core network of regionally significant signatories. We made a substantial amount of progress in coordinating our efforts to apply for Rockefeller's 100 Resilient Cities Programme. Further, in meeting with the report organisers, I was also to align the DAC to be the conduit for information emanating from the report to DAC signatories. This further increases the value of the DAC globally, and my presentation on the DAC was very well received by this large audience of researchers. Besides the above, it was very useful getting to know many new researchers in the urban climate change field.
9/19/2013
  
9/25/2013France
Summit held in Nantes
Jo Boulle:
Manager: Policy Implementation Branch, Environmental Planning and Climate Protection Department
NoNoYesNoNoNoNoYes
The Ecocity World Summit is a cross-disciplinary summit designed to facilitate exchanges among governmental decision-makers, researchers and civil society and to bring together different disciplines on sustainable cities. In this tenth Ecocity World Summit, the focus was on the important role of cities in driving the global environmental sustainability agenda, and aimed to mobilise action and foster large-scale and innovative change in the way cities are structured and governed. The five themes of the summit were:
• Reducing the ecological footprint – water, air, soil, waste, biodiversity
• Addressing the energy challenges of the city
• Strengthening solidarity
• Organising the sustainable city – mobility, urban development, decision-making and planning
• Mobilising enabling factors
A number of key messages emerged during the course of the event, which are important to consider in the work of EPCPD and the Municipality. These included:

The role of cities in transformation

Globally, there is a growing acknowledgement that current patterns of production and consumption are not sustainable, and that radical transformation is needed if development is to remain within the thresholds of natural systems. Cities have an important role to play in this. More than half of the world’s population already live in cities and this is expected to reach 75 per cent by 2050 and, while cities occupy only two per cent of the earth’s land, they account for 60 to 80 per cent of energy consumption and 75 per cent of carbon emissions. Importantly, cities are also ‘at the coalface’ when it comes to experiencing the social, economic and environmental challenges that result from certain development pathways and can act more quickly and easily in addressing these. They are centres where populations and resources are concentrated and this means that they are hubs for ideas, commerce, culture, science, productivity and social development. Cities therefore have a critical role to play in acting as ‘change agents’.

If cities are to become agents for change, an important part of this is to begin to facilitate self-organisation through ‘transition networks’ that are able to build learning networks, and which are able to support and resource core groups. What was also highlighted during the summit, was the importance of both ‘top-down’ and ‘bottom-up’ approaches in addressing environmental challenges: government policies provide an important framework for action, while grassroots action (e.g. linked to change agents in policy, business and civil society) needs to complement this.

Through all of the discussions around transformation, a clear message was the importance of simply ‘getting started’ on the transformation journey, regardless of how big or small the effort may seem. Small actions build the confidence that is needed to do even more.

New models for the economy

Linked to the discussions around transformation, was the clear message that current economic models reinforce injustice and inequality, and they are not sustainable. Some of the ideas emerging through the presentations included:
• Promoting a focus on smaller businesses that ‘cycle’ money more effectively
• The use of development indices other than GDP. In this instance, input was heard around Bhutan’s ‘Gross National Happiness Index’ which has four key focus areas: social equity, environmental conservation, protecting and enhancing culture and good governance. All policies, plans and programmes are assessed against these filters when decisions are made in Bhutan, in order to ensure that these principles are maintained.
• The need to move to incorporation of the value of ecosystems and ecosystem services in planning and decision-making. Currently the value of the natural environment does not feature in financing and budgeting models.

Shift from ‘participation’ to ‘co-production’ and ‘social learning’

The central idea in the above is that no-one has the perfect answer to the challenges we face and therefore it is important to engage broadly and to build relevant learning platforms where different perspectives and insights are gained within the decision-making process. Stakeholders also need to be equipped with the right information about the issues that need to be addressed, so as to build their capacity to engage in meaningful ways. Through all of this, it is important to change how people perceive what is possible – we need to open up a view of possibility.

Citizen mobilisation and collaboration

A critical part of effecting transformation is the role of the individual – ultimately it is individuals who control the choices that they make and who can be agents for change. Initiatives that promote citizen mobilisation and collaboration play an important role in building capacity and giving individuals and communities a sense of what is possible when people decide to act together. As local government, it is important to understand what role we can play in facilitating these processes in relevant ways. Collaboration with other institutions e.g. universities is also important.
Build a stronger citizen mobilization component into the work of the Environmental Planning and Climate Protection Department.
9/27/2013
  
9/16/2013Germany
The Workshop and Study Tour was held in the Free Hanseatic City of Bremen, in Germany. Our hosts were the Free Hanseatic City of Bremen and GIZ, and the event was held in various venues and project sites around the city.
Dr. Susanna Godehart (International Transaction Officer: Energy Office)
Helene Epstein (Manager: Framework Planning, Development Planning Department)
Elizabeth Dubbeld (Senior Professional Planner: Framework Planning Branch, Development Planning Department)
Emmanuel Letebele (Senior Professional Planner: Framework Planning Branch, Development Planning Department)
Linda Mbonambi (Area Project Manager: INK ABM)
NoNoYesYesNoNoNoYes
The purpose of the Planning Workshop and study tour was to share projects and learn key lessons specifically around the themes of Planning and Climate Change Adaptation and Mitigation.                                  The adaptation component of the climate change partnership with Bremen is coordinated by the Environmental Planning and Climate Protection Department (EPCPD), and the Planning workstream within this by the Development Planning Department. The first structured activity for the Planning workstream was the Planning workshop and study tour held in Bremen from the 16th- 20th  September 2013, hosted by the Free Hanseatic City of Bremen.

In both Bremen and Durban addressing climate change is particularly challenging in areas that have many other pressing needs (employment, poverty, education, low housing and environmental standards). In this context, it was critical look at some life examples and projects which are able to achieve multiple positive impacts. In Durban, the examples of planning and climate change adaptation/mitigation were centred around the INK and Phoenix areas which lie within the Umhlangane Catchment.

The partnership has a strong focus on Climate Change Adaption, but in this workshop it was seen as critical to also look at mitigation and resilience, and the participation of the Energy Office in this workshop was therefore pivotal to its success.


Key Themes included: Planning to foster social integration; Adaptation, Mitigation and Planning - Built environment sustainability indicators; Economic and social integration: mixed use redevelopment / densification and Conclusions, learning, fields of further cooperation
Key Learnings Included:                                                                                                                        Theme: Defining Climate Change Adaptation, Resilience and Mitigation :
• It is important to make provision for energy generation in our planning system. Firstly to incorporate provision for wind and solar into the land use management scheme and controls as is done in Bremen in a way that facilitates easy approval. Secondly, for our spatial plans (as is also done in Bremen in their F plan) to identify the appropriate spatial locations for wind turbines (and perhaps other types of renewable energy installations).  Learnings from our site tours indicated that wind turbines are best located in agricultural areas or industrial areas but should be located at some distance from residential areas (due to noise and shadows) and wetlands (due to the impact on birdlife).
• Spatial Plans at all levels of planning (in our Package of Plans) must make provision for a network of safe, accessible options for non-motorised transport (bicycles) and planning must upscale its efforts to increase densities along public transport routes but being cautious that we don’t create heat islands. This should be accompanied by awareness raising strategies.
• In addition, as in Bremen, we should seriously restrict the arbitrary extension of our development footprint by insisting (or perhaps incentivising) brownfields development over greenfields development and protect (as in Bremen) the agricultural land beyond the city.
• Given that the majority of the population in Durban are poor and extremely vulnerable making it harder for our citizens to “bounce back” necessitates that spatial planning approaches in Durban assess where there are areas of high risk from for example, flooding and heat islands and then assess the impact on land use, development location, density and open spaces for fresh air ventilation.   Details of work being undertaken by Dr Christoff Vosseler  on  developing a temperature profile and identifying fresh air corridors  as well as surface water problems is detailed below and is considered an important area of focus in the short to medium term and a key informant to our spatial plans.
• Changing building codes and regulating building construction are some of the planning strategies that could also address changes in climate.
• The assessment of the risk of sea level rise on coastal development is one area of work that has received attention in our spatial plans but appropriate development controls needs to be detailed in the land use schemes.
• Resilience from an ecological perspective is fairly well understood and requires diversity, redundancy and independence of systems, sensitivity, capacity for adaptation and responsiveness. However, community resilience is less understood and requires a greater focus on engaging with communities in defining the problem and developing their own solutions. Although by its nature, planning is participative, spatial planning is not engaging with communities at this point with a view to empowering communities to understand and cope with the impacts of climate change.  Strategies such as developing a green economy and job creation are only partially addressing this issue. This will need further consideration on possible and appropriate strategies and implications from a spatial planning perspective, such as developing food security                         • The Skype session with AJ Smit showing the Durban approach to Adaptation was extremely useful for the team and Dr Voßeler to understand how it is key that adaptation is a multi-sectoral initiative. 


Theme: Spatial Planning in Bremen
• The F Plan is prepared every 10yrs and the public participation process takes approx. 2 years. These are more realistic timeframes and provide consistency in the planning approach. 
• The public processes provide real opportunities for public engagement. For projects, the public processes take approx. 1 year. The public are also notified of the different proposals received and the winner of the competition is announced publically.  The public are approached at the very initial stages of the project ie without having conceptualised any plan and with the use of building models; they actively seek out scenarios and options which the communities identify themselves. Building models (at a scale of 1:500) are used extensively in different projects and it was considered a very effective way of visually communicating planning options and intentions.
• There appears to be very strict adherence to their ‘F’ Plan (this is for official use only). Development cannot proceed unless the proposed land use has been translated into their “Binding plan” (municipal law).  The B Plan never contradicts the F plan (in other words the scheme never contradicts the SDF). Even more striking was the way in which urban redevelopment is encouraged whilst greenfields development requires a more onerous motivation for extending the “urban footprint” particularly if it encroaches into valuable agricultural land indicating support at all levels for a more compact and efficient approach to city development.
• An interesting provision in the planning legislation under Section 34 – allows you to do what your neighbour does without requiring a B Plan. This not only facilitates faster development but also creates consistency in land use, building height and design, provides a sense of place and character that is not currently experienced in the Durban context.  It would be useful to consider how such a provision might be used in our planning system and if so, how we could still be sensitive to the need for both diversity and uniformity.
• In the absence of relevant information (eg water and river studies) it might be useful to consider other approaches for projects or development applications such as being required to undertake a Climate Change Impact Assessment similar to an EIA or possibly this could be the focus of a “Strategic Environmental Assessment” which we are required to undertake as part of our IDP/SDF in terms of the Municipal Systems Act.
• Of particular interest was the car free Sunday in the city centre which was one of the city initiatives to promote non-motorised transportation and to advocate for an increased usage of public transportation.  This highlights the link between the planning that is undertaken and the “marketing or awareness raising ” that is undertaken alongside their planning initiatives that serve to reinforce the city / state strategies to increase the use of Non- Motorised Transport.  The use of marketing strategies (ie initiatives or pamphlets) are useful tools to create awareness and “sell the concept” as has been evidenced in other South African cities such as was used by the Johannesburg Development Agency in  promoting their “Corridors of Freedom” initiative. Communication and awareness raising with the public is clearly an important element towards achieving a successful plan.
• Although Bremen is a much smaller geographic area, their planning focus is both strategic and detailed with a greater emphasis on urban design and landscaping (ie working with architects), redevelopment, public participation and addressing socio-economic issues in particular areas of the city where such challenges have emerged due to in-migration.
• In an effort to obtain the best possible design, it is also common to call for detailed building designs by competition rather than tender with a fixed amount of money being made available to cover the expenses of the consortium. These are then presented to the public before being adjudicated by a jury (panel of experts) and awarded to the best design. This is then announced to the public in a big event.

Theme: Sustainability Indicators:
• As we are about to embark on developing our own sustainability indicators for spatial planning, the on-going sharing of information and understanding how these are applied and adhered to will add immense value to our planning processes. This is a suggested area of focus for future engagements as it can be applied in the city wide context.
• That before you allow green fields development in Bremen you need to undertake a needs analysis study to determine if new land is needed for a proposed development , as Bremen is progressive and leading  in reducing built up area and trying to concentrate developments in their CBD by encouraging brown fields re-developments.
• It took a period of 7 years of research, consultations as well as undertaking studies before arriving at a set of indicators and the incorporation thereof into their F-Plans.
• This was in the interest of upholding the principles of democracy, as they had to consider different alternatives, which became a time consuming exercise, and their populace was able to understand the problem and time frames.
• As part of their consultative process they held professional debates with experts for  5/6 years and over 50 public meetings were held, 15 000 comments were received and built into the indicators.


Theme: Renewable Energy and their regulatory requirements:

Different technologies of RE have different planning and regulatory requirements. During the visit wind energy and solar (photovoltaic) were explored based on the comprehensive experience in Germany with these technologies.
• Integration of wind turbines into strategic spatial planning (counterpart: Tom Lecke-Lopatta): Discussions included criteria for the location of wind turbines, such as compatible land uses, environmental issues and necessary buffer distances to residential areas. Lessons learnt include: areas suitable for wind turbines are identified and mapped at city level (or regional level); local environmental assessment is undertaken once application for turbines are made by developers.
• Photovoltaic (counterpart: Hartmut Eichhorn): Discussions focused on roof –top installations and the letting of municipal roofs for PV installations by private investors. Lessons learnt included: In Bremen, no planning permission is required for roof-top installations except for installation on listed buildings. The City of Bremen extensively lets roofs of municipal buildings and open spaces such as a former land-fill site to investors into PV.
• Integration of biogas and biomass installations into planning (counterpart: Dietmar Bothe): the counterpart was not available during the visit but contact will be made electronically.



Theme: Redevelopment & Densification:

• Neus Hulsberg/Das Viertel- Discussion on the hospital redevelopment/densification project, with a focus on community participation and optimising developable space. It was extremely insightful to note that the public participation process on this project has been of the highest priority, and involved the active participation of stakeholders in looking at the needs and design of the area to be redeveloped. The Walking tour of the hospital redevelopment project gave us a clear understanding of the kind of space that would be redeveloped and how small changes in urban footprint can make a huge difference to density and intensity of use.
• Überseestadt – First-hand experience of a multimodal public transportation system. Interesting discussion on Port redevelopment and regeneration, as well as impacts of gentrification on surrounding poorer communities. Attempts to draw parallels with Kwa Mashu A and Bridge City. Acknowledgement of the similarities to the Point area in Durban.
In the Überseestadt area, increasingly the area is becoming attractive for upmarket urban residential and mixed-use activities – and there are challenges around competing land uses. Trends in Germany seem to indicate that people are moving back into towns and cities for the benefits of urban facilities and infrastructure, and this development supports the trends.
• Visit to Schuppen 1 – an extremely innovative mixed use building that used to be a cargo warehouse with large scale commercial facilities below and residential and office facilities above, separated by a road on the upper storey of the building.  Extremely interesting to understand the full potential of mixed use and densified brownfields development.
• Bremer Western, including Gröpelingen –Interesting to see examples of urban decay, and an area that is struggling with cultural and social integration. The relationship between a residential area and the still-active port industrial area. Example of solar PV panels on residential buildings. The redevelopment of a site with various uses and stakeholders to accommodate the expansion of a school and a change of land uses.  An example of a densified housing typology using a central courtyard as a community space. Discussion on challenges with public participation.

Theme: Adaptation Integrated into Strategic Planning:
• This study presents a real opportunity to review land uses, density, open spaces, wind corridors and building orientation to control the impacts of heat islands, particularly for vulnerable groups and minimise flood risk. It would be useful to initiate a pilot project that could be replicated across the city.
• The presentation highlighted the need to more fully and explicitly integrate flood attenuation strategies with spatial planning and land use and meet with our counterparts in the storm water management department to discuss how this might be possible.


Theme: Public Participation and Cross Sectoral Integration:

a) Linkages with civil society organisations
Linda Mbonambi had an opportunity to engage with Mr Uwe Ihssen Coordinator for Ecumenical and Global Responsibility, Department for Adult Education forum. The meeting discussed the strategic linkages on climate change and role of faith-based organisation in social and environmental justice. Mr Ihssen’s organisation is willing and able to find a Durban-based organisation that will serve as a demonstration facility to turn into an eco-friendly venue relying on renewable energy. Secondly, the Adult Education Forum in Bremen is keen to facilitate an ecumenical partnership on climate change which will involve one of the Bremen's congregations and an INK-based congregation (preferably with affiliation to the Diakonia Council of Churches, their partner of long-standing). This partnership will go a long way to cement a civil society's outreach to people living in the Umhlangane Catchment area.  It is recommended that the planning team co-ordinates a meeting between Diakonia Council of Churches and organized INK Faith-based Organisations with a view to make these links possible.

b) Scaling up the community-University partnership
The Bremen visit created links and possibilities to draw in other partners into existing BMZ funded initiatives such as the community-University partnership project which seeks to achieve the following in the Umhlangane Catchment:-
• To ensure that climate adaption is not addressed but it is a researched and published intervention through collaborative authorship of research papers and reports.
• To ensure a healthy alignment/merger between a City-led and an activist perspective in climate adaptation efforts.
• To infuse climate adaptation into everyday work and ensure an effective multi-stakeholder engagement discourse.
• To develop a toolkit for co-authoring and embedding the climate adaptation agenda into the research, teaching and learning in ongoing collaborations, partnerships and networks.
• To integrate non-formal and informal learning in the City-led interventions on climate adaptation.
• To facilitate the process of valuing community expertise, human resources, and compensation of community partners.

In the light of the connections made, it is recommended that opportunities for co-researching and co-authoring be extended to the Bremen colleagues with a view to strengthen the lessons on reflections for the implementation of climate adaptation strategies.

c) Diversity communication tools
The entire trip exposed the team into various projects, initiatives and sites. Numerous ideas were generated and several digital images were produced. Since these images constitute an important part of the harvest of the visit, it is noted that the existing report can only cover a limited amount of information. As such, it is recommended that the Durban-Bremen Cooperation project establish a web-page or website, a twitter, facebook and Linked-In accounts which will serve a repository of knowledge gained and more importantly serve as tools to share, learn and connect as climate adaptation and mitigation strategies with partner implementers as projects unfolds in the next years.   
We will be making more than one change!                                                                                              The following are our Short and Long term goals for this specific workstream in the City Partnership:

Short Term Goals (to undertake in the next year):
1) To hold a workshop on 1 Specific topic every 3 months using Skype. This will ensure maximum knowledge sharing and minimum impact on budget and carbon footprint. The 3 suggested themes for the next year are:
a. Heat profiling
b. Strategies to achieve Brownfield Development
c. Strategies for a more collaborative public participation process for planning projects.
2) To prepare a collaborative paper/session at the Planning Africa Conference, to be held in Durban in October 2014. This will also be the next physical exchange for the planning partnership.
3) To Integrate work on Heat Profiling into the SDF for eThekwini, and to use Bremen best practice and guidance to achieve this. 
4) To use Bremen best practice to inform the Sustainability Guidelines project                                      
Long Term Goals (to be undertaken over a longer time scale than a year):
1) Integration of climate change into Area-Based Planning in eThekwini Municipality.
2) Expanding lessons, learnings and interventions from the work undertaken by the partnership to other parts of eThekwini in need
The Climate Change Partnership already has a 2 year history of networks and contacts, and this has been reported on after previous visits.
The visit strengthened these existing networks, and helped us to establish contact and begin new professional relationships with a number of key experts in the field of Planning for Climate Change Adaptation and Mitigation.
These include (but are not limited to):
o Tom Lecke-Lopatta
o Dr. Christof Voßeler                                                                                                                    o Hartmut Eichhorn                                                                                                                        o Klaus-Dieter Clausnitzer



9/20/2013
  
10/7/2013Spain
Madrid
Thami Manyathi, Carlos Esteves, Andrew Aucamp
NoNoNoYesNoNoNoNo
The ETA is currently rolling out the Integrated Rapid Public Transport Network (IRPTN). The IRPTN will include intermodal transfer facilities, depots and a Traffic Management Centre. Madrid has over the past 10 years designed and built some world class transport facilities. The purpose of the trip was therefore to view these facilities and interact with the transport planners, operators and architects involved in these transport facilities.
EMT Depot: an example of a state of the art depot for hydrogen gas buses. The depot has been designed to reduce people and bus movements. The maintenance equipment has been exceptionally well designed and located to ensure safe and efficient operations. Extensive recycling of waste (water, oil etc) is also done. The key learning from this is was that the new depots for the IRPTN need to be well designed around efficiency, safety and environmental considerations.

Madrid Municipality Mobility TMC: excellent integration of urban traffic control, enforcement, and freeway management for Madrid. The systems are well maintained and effective in keeping the city moving, and dealing efficiently with incidents. The software / graphics is very user-friendly and visually appealing. The CCTV feeds are integrated into each system.

Calle 30 control centre (main freeway with extensive tunnels). Good example of how freeway and tunnel safety has been dealt with. The control centre itself was well designed and attractive, with extensive use of glass to reduce the impact of being in a windowless, underground environment.

Intermodal station: very interesting design of a multi-story bus and metro inter-modal facility, based on the concept of "passenger islands." passengers dont have to cross any bus movement paths, and the bus operations are screened off with glass and doors, creating a pleasant, safe environment free from noise and fumes. We also saw all the escape routes and emergency exits.

Madrid Transport Consortium Control centre: World class control centre which integrates all the systems from the bus operations, freeway and tunnel operations, metro operations and urban traffic control. This control centre can therefore deal with significant incidents that impact of multiple modes. The centre can view every single transport related camera in the city (including cameras on vehicles).
We will be upgrading and re-arranging our existing Traffic management centre, and reviewing our software. The  new Public transport management systems we will be procuring and housing in the TMC will be along the lines of the excellent examples we saw in Madrid.
Borja Pardo Mocoroa: borja.pardo@ctm-comadrid.com

Tomas Melero Izquierdo:  tomas.melero@crtm.es
10/10/2013
  
10/29/2013Tanzania, United Republic Of
The event was held at the Kunduchi Hotel in Dar es Salaam. Participation at this event by Municipal Officials was funded by Engagement Global on condition that at least one official participated in a follow up event held on 2nd November 2013.
Dr Debra Roberts, Deputy Head: Environmental Planning & Climate Protection Department
Dr Sean O'Donoghue, Manager: Climate Protection Branch
NoYesYesYesYesYesYesYesthrough the lens of climate change adaptation and mitigation
The purpose of the event was to catalyse climate change action through the identification of solutions relevant to African cities. The themes were broad ranging from governance to city planning. Climate change is likely to have a major impact on cities of the Global South. One of the most important ways of tackling climate change is capacity building and awareness raising. This congress achieved both of these aims through interactive sessions and training workshops. The purpose of eThekwini Municipality officials for attending this event was to promote the Durban Adaptation Charter and to obtain a commitment from Dar es Salaam leaders to pursue a range of CityLinks programme exchange city activities to enhance the capacity of these two cities to implement climate change measures.
The importance of local level leadership in driving climate change action. A key observation was the level of political support given to climate change adaptation (and the DAC). The Vice President of Tanzania, and the Minister of Urban Settlements both encouraged all members of the Association of Local Authorities in Tanzania (ALAT) to sign the DAC. A special signing ceremony was held during the closing plenary where about 100 ALAT members committed to the ten principles of implementation contained within the DAC.
It is not so much a change of our work that we're considering, but rather that we received confirmation that our plan of action is a good one. The plan for implementation of the DAC is to conduct a series of exchange visits between Dar es Salaam and Durban around capacity building and training within common climate change challenges shared by the municipality. The enthusiastic response from members of the Association of Local Authorities in Tanzania (ALAT) provided encouragement about the potential for building partnerships in the region. This should have a positive impact on climate change adaptation in the region.
Mr Habraham Shamumoyo, Secretary General, ALAT. My Shamumoyo will be the hub through which we communicate with ALAT members, and may develop into a climate change adaptation champion in Tanzania.

Engineer Mussa Natty is our current climate change champion in Dar es Salaam, through which we planned the signing ceremony. Engineer Natty confirmed his commitment to work through the DAC to set up the exchange visits.

Getting to know the members of ALAT was very useful, as these mayors and city leaders will become the champions for adaptation implementation within the DAc.
11/1/2013
  
10/29/2013Tanzania, United Republic Of
Kunduchi Beach Hotel, Dar es Salaam, Tanzania.
Magash Naidoo - Project Manager: Energy Office.
NoNoYesNoNoNoNoYes
The LOCS 2013 programme aims to achieved three important strategic outcomes as well as focusing on sharing of best practices latest trends and connecting cities on the topic of climate resilience:
1. Connecting the global climate movement to the voice of Africa local government – on the path to Paris  2015 and HABITAT III 2016
2. Facilitating the development of a path towards mechanism for access to climate financing and                investment for African local governments.
3. Launching of the ICLEI – Africa – Local Climate Solutions work programme for African local governments.
Source: http://locs4africa.iclei.org/main-objectives/
The key themes during the sessions were :
1. Financing Local Climate Resilience
2. A Decade of Piloting: Lessons learned from Africa on innovative resilient local government planning and policy.
3. Research driving innovation: strengthening the science-policy interface in African local governments. 
4. Resilient urban water planning and management in Africa.
5. Integrating urban energy transitions: lessons from South Africa
6. Urban food and nutrition security and climate change: A system of flows.
In addition eThekwini Municipality is one of three cities in Africa, the only one in South Africa, that is parting in the Global Protocol for Community-Scale Greenhouse Gas Emissions (GPC) Pilot. As such there was also a workshop and discussion around the pilot
The conference was important because it allowed Municipal officials from across the continent to interact and discuss climate change issues affecting Municipalities. This included challenges being faced, responses   to challenges and current projects. Furthermore, the conference was an excellent networking platform, with new contacts being established throughout the world.
While there have many technical lessons learnt, the key lesson is that when we have approached financing we have always thought in terms of large scale financing. There is a huge opportunity to utilise micro-financing (e.g.) crowd financing to stimulate green entrepreneurial activities.
While climate change might not be focus for many people, it does offer the opportunity to achieve multiple objectives. It is a matter of being creative and innovative with solutions, so exiting resources can be better leveraged
We were also introduced to a tool, the BEST tool, that asses the current development of communities (not Municipal level but community level) with respective to a number of areas. These areas include water, food, service, etc. The tool then allowed you to input  activities to address the areas in which the community fell short; it would then calculate the increased benefit for the community. This is purely from an infrastructure perspective. It does not take into account the social elements. This tool guided our thinking in a way that was most efficient in highlighting the problem areas and creating appropriate responses. The point is that the use of good and appropriate tools can greatly contribute to making more comprehensive decisions
I would not limit the number of changes to one specific intervention.
1. I have noticed that there have been numerous local governments that have rolled-out or are planning to roll-out a number of projects that are very similar to the projects that we have already implemented. Therefore,  there is a medium to high probability that other local governments would have, in some form, planned or       rolled-out projects that we intend to roll-out. As a result it would be good to undertake expanded assessments of what cities are doing, as many lessons and experiences can be shared. This will naturally benefit us and    any  other municipality by not wasting resources learning the same thing others have learnt; rather the           resources   can be directed for more efficient causes.
2. I will also endeavor to continue to build my network with other cities/ local governments not only in South Africa and Africa but also across the world.
3. Better access to information, more specifically accurate, reliable and current data is critical. This is because information is what most decisions are based on. Therefore, constantly tracking new information and looking for new information sources is critical to making well informed decisions.
Fong Wee Kean, PhD. – Senior Associate – Greenhouse Gas Protocol – World Resources Institute
Seth Schultz – Director Research – C40 Cities
Telly Chauke – Specialist: Environment and Climate Change – SALGA
Nicola da Schio – Partnership Specialist – United Nations Environment Programme
Maryke van Staden – Senior Project Manager – ICLEI Low-Carbon City Agenda
Marcus Mayr – Associate Human Settlements Officer: Climate Change Planning Unit: Urban Planning & Design Brach – UN Habitat
Hastings Chikoko – Regional Director for Africa - C40 Cities
Solly Mabunda – Director – International Relations – City of Tshwane
Aditya Kumar – Slum Dwellers International
 The list is not limited to the individual mentioned above.
11/1/2013
  
11/6/2013South Africa
Fern Hill Conference Centre
Howick, KwaZulu-Natal, South Africa
Errol Douwes, Lyle Ground, Rashieda Davids, Cameron McLean, Bheka Nxele, Bheka Memela
NoNoYesNoNoNoNoNo
Exploring the practice, science and value of nature conservation
BERG-BUSH-BEACH
Cities such as Durban form important international and local hubs for distribution and demand creation for products of wildlife crime. Even though crimes may not be committed within the municipal area, we need to co-operate with regional and national agencies, from both the public, law enforcement and NGO sector to combat demand and transit.

An important debate on fracking in the Northern Cape was dominated by supportive panelists, due to the unfortunate non-attendance of an expert scientist. There is a great danger if we do not counter deleterious environmental policy/activity in the public communications sphere as scientists. The public relations campaign of fossil fuel extracting companies are much slicker than our own, and the public need our scientific knowledge crafted carefully in a manner that the layman can understand, for us to counter negative and spurious policy/activity campaigns.
Keeping abreast of environmental events and movements in the media, and applying this to our municipal area, either as learning, or as a warning flag.
11/8/2013
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